Home > Providence jobs > Providence administrative/office

Posted: Thursday, March 1, 2018 12:18 PM


(add)ventures’ Operations Team is actively searching for our next all-star Administrative Assistant for a contracted position lasting approximately 12 weeks. Our full-time contract Assistant will work daily in our Providence office from 8:30am to 5pm and must be a professional who easily adapts to the communication and working styles of others. Ideal candidates will possess an impeccable attention to detail and have a reputation for being highly dependable. This position will report directly to our COO and is responsible for supporting the manager, quality/hospitality.

Daily responsibilities include:
Answering the telephone
Greeting clients and guests and making them feel comfortable
Maintaining conference rooms, preparing for client meetings (set-up and clean-up, refreshments, etc.) and picking up lunches when necessary
Scheduling FedEx/courier pick-ups
Creating labels for new job folders
Mailing invoices and various other correspondence
Updating/editing calendar entries and scheduling internal/client meetings
Providing client services as directed and keeping team advised of emerging problems
Producing and assembling materials for creative team, when necessary
Overseeing general cleanliness of the office space during the day
Performing various administrative tasks such as typing, filing, data entry, research, producing purchase orders, etc.
Other duties as required.

Ideal candidates will have:
College degree (preferred)
2-3 years professional administrative experience in an office setting
Proficiency in Gmail, Google Calendar, Microsoft Word and Excel
Ability to write concisely with clarity
Supportive, professional, honest, quality-minded and friendly personality
An appreciation for branding, marketing and good communications.

(add)ventures is a multidisciplinary brand culture and communications firm. With offices in Miami, New York and Providence, (add)ventures has been exceeding the branding goals of industry leading client partners for more than 25 years. Our offices specialize in disciplines including insights & analytics, video & animation, digital services, marketing, content creation and design. Our team is NICE – we’re nurturers with intelligence, character and energy.

• Location: Providence

• Post ID: 9894152 providence is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018